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04/14/2005 07:50:06 AM · #1 |
Hi all, I'm hoping someone can help me with some tricks of the trade on keeping track of people while shooting an event. I've been asked to shoot a wine tasting for charity. I confident with equipment, etc. The shoot will include product shots of items for auction, portraits of sponsors and certain vendors, and "random shots of people having fun." It's that last part that has me right in a panic. The resulting shots will be used on the charity's website and in their newsletter, and possibly printed in the paper.
I'm pretty sure model releases aren't necessary since the people are appearing in public, and I've no intention to sell the photos although I will be retaining copyright. They will need to be identified, however, in case the local paper chooses to include them.
So, anybody have a system they'd like to share about how to keep track of who belongs to what shot? My fear is that I'll have a list of names and not be able to match them to specific shots. Do you carry around a clipboard and make notes on the side as to what people were wearing? Or match names to shot numbers? How do you do it?
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04/14/2005 07:54:43 AM · #2 |
| if you want to be handsfree, get a voice-activated pocket recorder with a beltclip and a headset. or take an assistant. |
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04/14/2005 07:58:20 AM · #3 |
I think in that case, the public reading the paper might not care if it's a picture captioned "Joanne Livingstine and Marianne Johnson sit back and watch after the ceremony" or "Two locals sit back and watch after the ceremony" etc...(ok, obviously I don't know how to do that sort of thing...but you get my example). See what I mean though...are their names really that important as if it were say a competition or if Drew Berrymore showed up, then the name might be important. OK so I just got out of bed...seriously like 3 seconds ago.
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04/14/2005 08:02:35 AM · #4 |
Skiprow - that was a great idea about the voice recorder. I have one but will probably not set it to voice activation since it will be pretty loud in there.
Deapee - the names are not important for the charity's website and newsletter, but unfortunately the local paper won't use it if the subjects aren't identified. |
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04/14/2005 09:44:14 AM · #5 |
| You have movie-with-sound capability, so see if it also has the "Voice Annotation" feature, which would allow you to attach a short sound clip to an individual frame. |
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04/14/2005 11:08:49 AM · #6 |
From what I've read PJs will always try and get names because, as you say Laurie, they're required for the cutline.
setzler has had experience of this I believe - it may be worth a PM.
I don't have personal experience, but I would shoot away for the website/newsletter, and be selective and careful about shots for the newspaper. They will want, at most, half a dozen shots to choose from, so be concise and accurate when recording those, and spend a little more time than on the shots you know you won't be submitting.
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04/14/2005 11:12:45 AM · #7 |
i'm a PJ. part-time, but still somewhat experienced.
i carry a stenopad with me and jot down frame #- names. also, i tend to try to get as few people in a shot at once, 1. because it is usually makes the subjects stand out more 2. less names to get.
Message edited by author 2005-04-14 11:13:34. |
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04/15/2005 07:21:34 PM · #8 |
Many thanks to GeneralE, PaulMdx, and SaintAugust for your helpful replies. I've looked for a voice annotation feature, but can't find one. Having as few people in a shot at once is a great tip - that should help narrow things down. I figure I'll carry a steno pad with frame numbers and back it up with some voice recordings every 5 frames or so with some additional details like what people were wearing, that way I'll know it if I get out of order. The other thing I was going to do is take a vendor shot every 20 frames or so to help with bracketing identities.
If anyone has any other tips, bring'em on! :) |
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04/15/2005 07:27:34 PM · #9 |
| You might try an old trick. A pen and small notebook. |
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04/15/2005 09:07:51 PM · #10 |
Forgive me if this is stating the obvious, but don't forget to correlate the image number with the names of the principals subjects of the image.
I'm wondering if a variation of an old trick would be helpful, or just a PITA. Back in the day when I used to shoot film, on any important rolls, I'd shoot my business card on the first frame to identify my rolls if they were ever separated from the paperwork during processing.
Maybe it would be v. useful to approach the subject and ask them to jot down their name & phone number, then shoot that info --- it would not only preserve the data, but associate it with the images, and would also act as a separator for different subjects.
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04/16/2005 01:58:44 AM · #11 |
I'm a photojournalist, and pen + notepad works just fine for me and all the photogs I know. Except those lucky bastards with Mark IIs. I don't recommend voice recorders, because if it's noisy, and you can't understand your recording, you're screwed. But you can always read your handwriting :)
A friend of mine asks for business cards of the people he shoots at events like this, then takes a picture of the cards in the order that they were standing. That way he has their contact info as well, so he can get in touch with them later and offer to sell them the photos. I personally think that's overkill, but hey, it works for him.
Make sure you get their hometown and their age, if they're under 18. Some papers require that kind of stuff. And if they're under 18, make sure you get the parent's permission. |
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