Need help with work schedule/time table

06/17/2012 03:18:58 AM · #1

A few weeks ago I started an admin job that allows me to work from home most of the time. There are about 8 staff members who work various amounts of hours and they are really quite flexible about the exact number of hours and the start/end times. As a result, I never know who will be available when, and I wish I knew how to let THEM know when I intend to work, and when I canâ��t be reached.

Does anyone know of a program/website that allows people to post and view everyoneâ��s schedules (intended and actual)? It must be easy enough to use (and adjust) so it wonâ��t be a big chore, and hopefully free (at least for starters).

I know I could just set up a spreadsheet, but was hoping for something moreâ�¦.... attractive and easy.

Thanks for any input.

mrchhas

Apple iPhone 15 Pro Max

06/17/2012 03:24:47 AM · #2

I just woke up and I know you said no spreadsheets but if you set up a communal dropbox account on all the computers and keep a spreadsheet there (make it a pretty spreadsheet!) that should solve the problem.

Sony Sonnar T* 35mm F2.8 ZA

06/17/2012 05:08:34 AM · #3

We DO have dropbox and yes, the spreadsheet would work if everyone was willing to put in the "hard work" to keep it up.

I bet there is a website somewhere that lets you do things like automatically populate recurring time slots (i.e. lets say I work every day between 10am and 2pm), yet change the ones that vary - and all that as easy as possible.

salmiakki

Apple iPhone 16 Pro

06/17/2012 05:17:36 AM · #4

What about using a Google calendar? (It's free)

That allows recurring appointments and for ease of viewing you could assign a colour to each user.

Nikon AF-S NIKKOR 24-70mm f/2.8G ED

06/17/2012 05:21:20 AM · #5

Originally posted by salmiakki:

What about using a Google calendar? (It's free)

That allows recurring appointments and for ease of viewing you could assign a colour to each user.

Yes, nice idea, thank you, but out. They already use that for keeping track of something else and will NOT accept using it for this purpose :-(

Covert_Oddity

Nikon D700

06/17/2012 05:49:56 AM · #6

Do you have Outlook? It has all the calendaring features you need, you can view other calendars, and give permission to people to update yours.

Canon EF 70-200mm f/2.8L IS USM II

06/17/2012 05:58:50 AM · #7

Originally posted by Covert_Oddity:

Do you have Outlook? It has all the calendaring features you need, you can view other calendars, and give permission to people to update yours.

I hadn't considered that one..... I have Outlook, but I don't know about the others.
Will it let me do the recurring stuff, plus the sudden changes, too?

pamb

Canon EOS-5D Mark III

06/17/2012 06:05:15 AM · #8

yup

Canon EF 24-70mm f/2.8L II

06/17/2012 06:18:42 AM · #9

Ok then.... I shall start looking for Outlook Calendar tutorials.

Thanks, folks.

pgirish007

Canon EOS-5D Mark IV

06/17/2012 09:07:30 AM · #10

I am assuming that you know that outlook manages calendar locally on that machine means if your calendar is not on enterprise server then you won't be able to access it anywhere when you dont have computer. Also to another point if for some reason your computer crash and dont have backup then you will loose all of your events/meeting.

james_so

Canon EOS 77D

Sigma 30mm f/1.4 EX DC HSM for Canon

06/17/2012 09:18:02 AM · #11

Originally posted by Beetle:

Originally posted by salmiakki:
What about using a Google calendar? (It's free)

That allows recurring appointments and for ease of viewing you could assign a colour to each user.

Yes, nice idea, thank you, but out. They already use that for keeping track of something else and will NOT accept using it for this purpose :-(

May I ask what the objection is to Google calendar?

Cory

Canon EOS-1D Mark IV

Canon EF 85mm f/1.2L II USM

06/17/2012 09:23:07 AM · #12

Originally posted by Beetle:

You do know that you can have multiple Google Calendars for yourself right?

PGerst

Canon EOS-20D

Tamron SP AF 28-75mm f/2.8 XR Di for Canon

06/17/2012 02:20:49 PM · #13

This is a server side application if you have web space you can install:

//www.k5n.us/webcalendar.php

06/17/2012 04:52:45 PM · #14

Originally posted by Cory:

You do know that you can have multiple Google Calendars for yourself right?

Yes, they use multiple calendars (one for each tour that is running), so they already have blocks of different colours running along. Google Calendar only shows 3 at a time, so if there are more on one day, you already have to click on the little arrow to see them all. They don't want to add anything else to that.

Originally posted by PGerst:

This is a server side application if you have web space you can install:

Thanks Paul... but that one would most definitely end up in the "too hard" basket.