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DPChallenge Forums >> Business of Photography >> Need advice for large event photoshoot
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09/23/2008 11:45:30 AM · #1
I work for the federal gvmt and the program that I support has a large number of community coordinators that require identification cards. Previously these cards were just basically laminated paper with a polaroid pic and signature on back. I was able to work with our security personnel and now we are going to be creating actual plastic id cards.

I'm not worried about the technical/photographic aspect of this photo shoot but I do need some advice about how to keep everyone in order. What security needs from me is a digital photo and a pdf of the signature. What they recommended is to number the photos and have the coordinators sign a paper with the cooresponding number. So I'll shoot photo #1 and the coordinator will sign signature page #1 which I will later scan into my pc and email to them.

There are 80+ coordinators, the shoot is going to be stretched across 5 days and will be done in between classes. My biggest concern is that somewhere along the way, the faces, numbers and signatures are going to get mixed up.

I have never done anything like this and am really beginning to worry! Any advice on how this can be done with the least possible headache potential?
09/23/2008 12:46:21 PM · #2
Just an idea: If you've got a laptop and a graphics tablet, you could transfer the pics to the computer, open them in PhotoShop and add a new layer and get them to 'sign' the picture of themselves on the top layer. The top layer could then be saved on its own as a pdf.
09/23/2008 12:52:00 PM · #3
That's the catch - I could do that BUT because this function is offsite, I am not going to be able to have the graphics tablet. I am probably going to have a laptop BUT it will not be for my exclusive use.
09/23/2008 12:54:11 PM · #4
borrow a camera so you can voice annotate the images ...
09/23/2008 12:57:17 PM · #5
There really are advantages to polaroids hey :-) Since this has some security aspect, I would be tempted to have them sign, hold the signed card up to their face and take an image of both, then take the real image. Will help WHEN they get mixed up :-) I know there is software for the bulk types of applications but this is not what you have. Grab a cheap digi voice recorder and read off the card# and the image identifier (or upgrade to get that in camera :-)

Edit: Just had a thought... sure fire... no mixup... take a sharpie and write the card number on the forehead then take the picture :-)

Message edited by author 2008-09-23 13:00:25.
09/23/2008 01:00:20 PM · #6
Take a voice recorder. Buy a cheapy or something like that and have the person say their name. Then list the file number and the person's name on your voice recorder.

09/23/2008 01:39:18 PM · #7
Lol - love the sharpie idea - it'll wash off eventually!

Seriously though, a voice recorder is a great idea! Thanks everyone!
09/23/2008 01:41:07 PM · #8
Have a piece of paper (aka a Form). Have the subject fill out who they are and sign it. Have an area for 'Office Use Only' and in there YOU write the file number of the photo (or range of photos if you take more than one).

Works for 500 kid sports leagues where you have multiple photographers and 5 year olds handling the paperwork.
09/23/2008 01:43:16 PM · #9
uh...why don't you just get the plastic cards and write their number and have them sign it then send them off to be printed around the signature
09/23/2008 02:01:29 PM · #10
Think "mug shot" like the cops use. put number on paper and have them sigh = then hold up under face and shoot.
09/23/2008 02:14:19 PM · #11
Probably be best to do both - voice recorder and paperwork together = no big screw-ups, right?

' . substr('//www.dpchallenge.com/images/user_icon/31_F.gif', strrpos('//www.dpchallenge.com/images/user_icon/31_F.gif', '/') + 1) . ' mercedesbenz It would be great if I could have the cards there but they're made in-office - I don't have access to them prior to the finished product.
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